Skip to main content

​
Verification

AUIB addresses are verified when they confirm their email. Other addresses (alumni, guests) wait in Administration → Members for an officer to approve or decline.

​
Roles

Assign and end roles in Administration → Members. A role grants permissions, sometimes only for one program, issue or campaign. Council roles need two-step sign-in before they work.

​
Voting Members

A Member becomes a Voting Member on their second recorded activity in the current or previous semester (Constitution 3.3(b), Bylaws B3.3). Holding a Society role does not count by itself. An activity is any event, workshop, salon, rehearsal, meeting or volunteer shift with recorded attendance (B3.2). Founding year. Until May 13, 2027, the Society’s first 100 verified Members are Voting Members from the day they join; everyone after them qualifies with two activities. Change the number or the date in Settings (membership.founding_voters, membership.founding_voters_until). How attendance is recorded. At an event, open Administration → Events → Check in on a phone and scan the member’s code: the ticket QR on their Nexus Home (under their next events) or, for walk-ins, the QR on their membership card. You can also search by name. Each check-in is one activity. Rota shifts and Council or team meetings are recorded by hand in Administration → Members → a member → Add activity. Faculty, staff and alumni are Honorary or Alumni Members and do not vote (3.3(d), (e)).

​
Elections (online)

Every election is voted online in the Nexus, under the Elections Code (Bylaws B6). The Elections Committee runs it from Administration → Governance → Elections:
  1. Create the election with its dates and add the four Executive Board offices.
  2. Give notice at least one week before nominations open (B6.2). This freezes the voter list: the register of Voting Members on that day. Members who qualify later vote in the next election.
  3. Open nominations for one week (B6.3). Only people on the voter list can stand; Committee members cannot.
  4. Close nominations for review, then approve or reject each nomination.
  5. Open voting for 48 hours (B6.7). Each person on the list casts one ranked ballot, signed in with their AUIB account (@auib.edu.iq). The ballot is stored apart from the voter, and nobody, not even the Committee, can read who voted for whom.
  6. Count after voting closes, then publish the round-by-round results (B6.11).
Ballots and the voter list are deleted automatically one year after voting closes (B6.11); the published results stay. A member without an AUIB account can’t vote online. If the Committee offers a paper ballot box (B6.7), count it by hand and record the result in the minutes.